Calendar 📅

PinToMind retrieves automatically "what's up" from Google, Outlook, iCloud and many more

The only thing that is needed is for the calendar to be available as a subscription-calendar in ics-format, which Google, Outlook, iCloud and many more deliver. Events that have already happened, will automatically disappear from the screens, and new events will be brought in continuously.

The calendar you want to display on the public screen, must be available on the internet, either with open or hidden address (URL). The calendar must not be protected by username and password.

The calendar-address you need to paste in to the box for "calendar-address" when you  create the calendar post

Display several calendars in the same post

Do you have a calendar for each conference-room? You can merge several calendars in the same calendar-post, and in that way create a great overview of what is happening.

If you want to display several calendars in the same post, select  "Merge calendars" and paste multiple calendar addresses. You can also give each calendar a colour and tag, in order for it to be easy to see which calendar an event belongs to.

This is how you find the .ics-address

Below are guides for a few common calendar-systems. Setup may be different in installations; Contact your system administrator if you can not find the options described.


  • Open your Google-account in a browser and go to the calendar.
  • Select "Calendar settings" for the calendar you want to share.
  • Copy the calendar address after the green [ical]-icon for private address.
  • Paste this address in the field for calendar-address when you create a calendar post.

Outlook (Office 365)

  • Open your Office365-account in a browser and go to the calendar.
  • Select "Share Calendar" from the Calendar-folder in your Home-menu.
  • Right-click on the calendar that you want to share and select "Sharing permissions".
  • In the field "Send a sharing invitation in email", fill in an external e-mail-address to yourself, e.g. Gmail or iCloud. Select that you should be able to see all the details, and click "Share".
  • When you receive the e-mail with the invitation, it will say at the bottom: "Having trouble viewing the calendar? Try adding an Internet calendar and providing this URL." Copy the address which is linked in this text.
  • Paste this address in the field for calendar-address when you create a calendar post.


  • Open you iCloud-account in a browser and go to the calendar.
  • Click on the sharing-icon to the right of the name for the calendar you want to display.
  • Select "Public calendar" if this is not already selected.
  • Copy the address by clicking "Copy link".
  • Paste this address in the field for calendar-address when you create a calendar post.

More display options

Normally these options are hidden, but you find them easily by clicking  "more display-options" when you create or edit a calendar-post.

  • Display 'Occupied' instead of name of event: Can for example be used if you want to display if a conference room is occupied or available - without wanting everyone to know what type of meetings are happening in the room.
  • Display notes for events: Used if you want to display additional information about the event, for instane who is the speaker.
  • Hide time: If the time is not relevant, for instance if you use the calendar-post to display tasks or a menu.
  • Hide clock for end-time: Not sure how long the meeting will last? Select that the time of the end of the meeting shall not be displayed.
  • Hide location: If there is a location in the calendar, but you do not want to display this - for instance if you have an own calendar for a conference-room and it is obvious that the events are happening in this room.
  • Replace location with label for calendar: If you merge several calendars in the same post, you can give each calendar its own name, and select this option, and it will be displayed that the event will happen there.
  • Hide post when calendars are empty: No point in displaying the calendar if there is nothing in it? If so, you can select that the post will be hidden when there are no events to display.

Tips: Meeting overview, menu and congratulations

    Calendar-posts can be used for many things; you can choose between different display-options, and in addition to this you can adjust it for your own use. Below are some tips for what you can use the calendar-post for.

  • Conference-room-calendar: Retrieve several conference-room-calendars in the same post, and you will get an overview over what is happening on that day or week. If you select 'replace tag with location for calendar' all events from a calendar will be marked with it happening in for instance the conference-room that calendar belongs to.
  • Menu in the cafeteria: Create a calendar where you write what is being served in the cafeteria, and select that location and time are to be hidden, and you will get a nice overview over what will be served today or the next days. If the serving lasts until for instance 3 pm, you can add that time in the calendar, and today's menu will be hidden after the serving of it is done.
  • Congratulations: The option "hide post when calendars are empty" enables you to display a calendar-post only on the days when there is something to display. If you register birthdays in a calendar, and select that they are to be repeated yearly, you get a great function which is easy to manage.

Update the calendar-post manually

If you have made changes to the calendar and want to send it directly to the calendar post, it is possible to click "Refresh now" at the bottom right of the page where you edit the calendar post.

Questions? Contact us at!